How to Register a Business Name in Kenya: A Step-by-Step Guide

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How to Register a Business Name in Kenya

By Denis Maina

So, you’ve got this brilliant business idea—maybe a killer online clothing store, a cozy little café, or a tech startup that’ll shake things up. You’ve planned everything down to the last detail, but there’s one little problem... your business isn’t legally recognized yet.

That’s where business name registration comes in. It’s your golden ticket to legitimacy. Registering your business gives you credibility, makes it easier to access funding, and keeps you on the right side of the law. And lucky for you, Kenya’s business registration process is fully online—no queuing in government offices.

In this guide, you’ll learn how to register your business name step-by-step on eCitizen using the Business Registration Service (BRS).

Table of Contents

BRS vs eCitizen (What’s the Difference?)

eCitizen is the government’s main online portal where all services are accessed.

BRS (Business Registration Service) is the platform inside eCitizen where you register and manage all business-related applications.

Think of it this way:

  • eCitizen = the main gate
  • BRS = the office where registration happens

Step 1: Check if Your Business Name Is Available

Your name must be unique and not already taken. To check availability:

  1. Go to eCitizen and log in.
  2. Open the Business Registration Service (BRS).
  3. Search your preferred business name.

If it’s taken, tweak it and try again. Avoid overly generic names like “Best Supplies.”

Step 2: Create an eCitizen Account

If you don’t already have one:

  1. Visit eCitizen and click Sign Up.
  2. Select Kenyan Citizen and enter your ID number.
  3. Fill in your details and verify your email and phone.

Step 3: Reserve Your Business Name

To reserve your name:

  1. Log into eCitizen → BRS.
  2. Select Name Search & Reservation.
  3. Enter up to three preferred names.
  4. Choose your business type (sole proprietorship, partnership, etc.).
  5. Pay the reservation fee (about KSh 150).

Approval takes around 1–2 days.

Step 4: Fill Out the Business Registration Forms

You will enter:

  • Business name
  • Nature of business
  • Physical location
  • Ownership type
  • Your ID number, KRA PIN, and contacts

You must upload:

  • ID copy
  • KRA PIN certificate
  • Passport photo (for proprietors)

Step 5: Pay the Registration Fee

Registration costs around KSh 950–1,000 depending on charges.

You can pay via:

  • M-Pesa
  • Bank deposit
  • Card payment

Step 6: Submit & Wait for Approval

Processing takes 3–5 working days.

Once approved, download your certificate from your eCitizen dashboard.

What to Do After Registering Your Business

  • Open a business bank account—your certificate will be required.
  • Apply for business permits (via your county).
  • Create branding—logo, website, social media.
  • Start operations and grow your business!

FAQ (Frequently Asked Questions)

1. How long does it take to register a business name?

Usually 3–5 working days.

2. How much does it cost?

Approximately KSh 950–1,150.

3. Can I register a business name with no physical location?

You must provide an address, even if it’s home-based.

4. Where do I check the status of my application?

Your eCitizen dashboard under BRS → Application History.

5. Can foreigners register a business name in Kenya?

Yes. They need a passport, alien ID, or relevant documents.

Download PDF Version

You can download the PDF version of this guide here:

Download Business Name Registration Guide (PDF)

Final Tip: Register early—business name reservation expires if unused!